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Practical steps for using the Poland Sex Offender Registry

January 06, 2026 posted by Steve Brownstein

This tutorial breaks down the legal framework and practical steps for using the Poland Sex Offender Registry with Limited Access (Rejestr Sprawców Przestępstw na Tle Seksualnym z dostępem ograniczonym).

In Poland, this check is not just a "best practice"—it is a statutory mandate for specific industries.

????️ Section 1: What is the Registry?

The Registry is a high-security database containing information on individuals convicted of sexual offenses.

• Legal Basis: It was established under the Act of 13 May 2016 on Counteracting Sexual Crime Threats and Protecting Minors.

• The Content: It lists personal data, specific offenses, and court sentences. Unlike the Public Registry (which is searchable by anyone), the Limited Access Registry contains more comprehensive data on a broader range of perpetrators.

???? Section 2: Who Must Use It? (The "Article 21" Obligation)

Access isn't just a right; for many, it's a legal requirement.

• Mandatory Verifications: Under Article 21, any employer or organizer of activities involving minors (under 18) must check the registry before hiring or allowing a person to participate. This includes:

  • Education and childcare (schools, nurseries).

  • Recreation and sports (coaches, summer camp staff).

  • Treatment and counseling (pediatricians, psychologists).

  • Spiritual development and religious organizations.

• Consequences of Non-Compliance: Failure to verify a candidate in the Registry is a criminal offense under Article 23, punishable by:

  • Arrest or restriction of liberty.

  • A fine of no less than PLN 1,000.

???? Section 3: How to Perform a Search (The Step-by-Step)

The Registry is managed digitally by the Ministry of Justice.

1. Identity Verification: You cannot search anonymously. You must have:

   • A Qualified Electronic Signature, OR

   • A signature confirmed by an ePUAP Trusted Profile (Profil Zaufany).

2. Platform Access: Use the official portal at rps.ms.gov.pl.

3. Search Type: Employers should select the "Institutional User" or "Employer" portal to perform searches on potential hires.

4. Cost: Accessing information from the Registry is free of charge.

       ACCESS THE REGISTRY HERE:      https://rps.ms.gov.pl/pl-PL/Public#/